There have been numerous occasions where I have to pick a one of two records out of a given result set, but how I determine which one has some unique rules. I have two examples of this and I show how I used Row_Number() to solve this. The first set of data has these sets of rules: For any given ISBN13, give me the 'Acquisition Editor' if they exist and if they do not exist, provide the 'Editor', known as [Role]. If there are multiple persons for the chosen [Role], pick the one with the lowest [SortOrder]. If [SortOrder] is null, pick the first name alphabetically. Here is the solution: select ISBN13, DisplayName, [Role] from (select ISBN13, DisplayName, [Role], ROW_NUMBER() OVER(Partition by ISBN13 order by [Role],isnull(cast(SortOrder as varchar(40)),DisplayName)) as Row from dbo.ProductContact where C006_Role in ('Acquisition Editor','Editor')) d where Row=1 The second set of data had the following rules: For a given ISBN13, provide the sum of the 'First Printing', which can be under either PrintNumber '0000' or '0001'. PrintNumber '0000' is always chosen over '0001' if it exists. Here is the solution: select isbn13, Printing_Number, First_Run from (SELECT isbn13, Printing_Number, Sum(Print_Run) as First_Run, ROW_NUMBER() OVER(PARTITION by isbn13 order by Printing_Number) as Row FROM dbo.PPB where Printing_Number in ('0000','0001') group by isbn13,Printing_Number) d where Row=1
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